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Milford Youth Soccer - NWCCSAY

Coach Information

Getting Started


NWCCSAY/Milford Soccer Website

Our website contains a lot of valuable information. The Coach Info link has rules, games, sample practice schedules, etc. Our Policies link has Code of Conduct rules, Park rules and more. Practice and game schedules are available online.

All Head and Assistant Coaches

All adults having contact with the kids must complete a coach application. If a parent from the team volunteers to help, let us know your assistant(s) & ask them to submit an online app.

Player Information

Please contact your players as soon as possible. If you email, ask for a response to make sure they received it (spam) and if they don’t respond, please call. Players may not be switched from the assigned team. Make sure parents know your name and where to find you for the first practice.

Important Notes for Coaches


Times Two Policy

At least 2 adults must be present (near the team) at all team functions, including games, practices, picnics or end of season parties. SAY National does not encourage car-pooling due to the “Times Two” policy.

Lightning rule

We have a lightning prediction system. If the detector sounds or if you see a flash or hear thunder, you must leave the field and get in your car. Wait until the all clear is sounded or 30 minutes after last occurrence before going back to fields. Coaches (with their teams) who do not leave the fields in this situation will be reviewed by the Code of Conduct Committee and may face suspension for the season. Safety of the children must come first. This applies to games and practices.

Rescheduling Games (on the website, Coach Info)

Must be approved. Ten day notice required. Only one (1) reschedule per team. If you cancel a game and do not notify us, your team is responsible for paying the fees for the referee who was scheduled to ref that game.

Concussion Policy

The SAY National Concussion Policy consists of two very distinct procedures. This policy is required for ALL coaches and officials regardless of their age and/or status (i.e. Head coach, Assistant Coach, Head Referee, Assistant Referee, etc.). These procedures are designed to comply with recently passed legislation concerning concussion in youth sports. It will be necessary to complete a concussion training course every three (3) years.
STEP 1:The first portion of the SAY National Concussion policy is the taking of a FREE online training course. ALL coaches and referees MUST complete this training course prior to participating in the any SAY activity whether it be a practice or a game situation.

There are two approved options for the FREE online training program consists of two approved options, either of which is acceptable:

The FIRST APPROVED OPTION is provided by the National Federation of State High School Associations Concussion in Sports – What You Need to Know, which can be found at This online course will require you to click on the "order here” button to begin the training. It will ask you to complete a brief registration form prior to beginning the course, which is solely for the purpose of registering you in their data base as having successfully completed the online material. After you have completed this course you will be given the option to print out a personalized certificate of completion (It is suggested that this certificate by printed out in pdf format, otherwise your name may not appear on this certificate).

The SECOND APPROVED OPTION is through the Center for Disease Control and their Prevention Heads Up Concussion in Youth Sports Online training program, which is at Click on the online training course button to begin your training. After successfully completing the on-line training, you will be offered an opportunity to print out a personalized "certificate of completion”. FYI - this option does not keep a record of your completing this training.

After completing either the FIRST OR SECOND APPROVED OPTION, you will need to print out your personalized "certificate of completion” , scan a copy for our records to [email protected] and keep a copy with you at ALL SAY related functions 

The second portion of the SAY National Concussion policy is the Removal-From and Return-to-Play procedure. Any athlete exhibiting signs and symptoms of concussion either during a practice or during a game MUST be immediately removed. This athlete MAY NOT return to play nor participate in any SAY activity on the same day that he or she has been removed (even if a written medical clearance is provided).

In addition, the athlete is not permitted to return to play or participate in any SAY activity until he or she has been assessed and received written clearance by a physician or by another licensed health care provider. A Return-to-Play form must be submitted to the coach prior to allowing the athlete to participate in any activity with the athlete’s team, whether it be a practice or a game situation.

All of SAY’s member Areas and Districts are responsible to monitor and track their coaches and referees with regard to their individual compliance with this policy. For those SAY members playing spring seasons, this policy must be implemented with the coaches and referees having completed their mandated online training prior to April 26, 2013. Those SAY members operating a fall season program must have their coaches and referees complete their individual online training prior to starting practices.

Season Info

Field conditions

WEBSITE - Cancellation Alerts (make sure you click the refresh button) Finley Ray Park is rarely closed due to weather. The website (Cancellation Alerts) and SAY Line will be updated if the decision is made to close the park. (Weekdays by 4:00-4:30 p.m.; Weekends by 7:00-7:30 a.m.) As a coach, you may choose to cancel practice even if the park is open.
TWITTER and Facebook- We will tweet/post in the event the fields are closed.  

Practice Fields/Weeknight Games

Teams get 1/2 field for practice. The park is not open until 5:00. Check the ref schedule on the website (Referee Info) each week for weeknight games. Due to the high number of teams/limited field space, weeknight games will rarely be scheduled, but if so, games take priority over practices. Move to another available field or find some open green space. Please use the entire field during practices – not just the goal area and middle of the field. Do not allow players dig ruts or kill the grass in the field.


All players will receive a uniform jersey and socks.  If the player was registered late, uniform size requests are not guaranteed. If you have extra shirts/socks, please return them to the concession stand with your team number indicated.  Minors and Seniors Divisions will receive T-shirts and socks


We have a lot of experienced refs and many new, young refs. Let them do their job - write comments (positive and negative) on the game card. Please let us know if you are interested in helping us give new referees some experience by letting them ref some scrimmages. Refs will be scheduled for upper level games first. Candy division may not always have referees. Teams are responsible for paying refs and coaches should collect money from the team. See the ref payment handout for how much to collect and who pays referees. If you have problems with collection, please let us know.

 2019 Referee Fee Schedule



Please use our concession stand - team treats (drink and snack) are $.75 per player. Concession profits benefit soccer and help keep soccer costs low. Each team will be assigned concession duty - please provide 1-3 adults per team. Children under 13 not permitted in the concession stand.

Coaches Meeting

Spring 2019 Coach Meeting Agenda

St. Elizabeth Ann Seton - Cafeteria

February 27, 2019 6:30 pm

Introduction of Board Members/Trustees

We are all volunteers


Spring season notes

We have over 60 teams and nearly 650 children registered in our programs this season.

We have some openings remaining and some players on the waiting list; let us know if players want to withdraw


Important Dates

March 9th – Area Coach Clinic presented by Challenger, 9am-12pm at Finley Ray Park- meet at concessions

March 9th – Candy Coach Clinic presented by Cincy Lil Kickers 10:00 am-12 pm Finley Ray Park-please bring your candy player with you

March 11th– Practices begin

March 15th - Game schedules posted (email confirmation to be sent)

Week of March 25th– Uniform and picture schedule pick up including game balls and rule books (email confirmation to be sent)

March 30th – Games begin

Coach Clinics

Please email  [email protected] to confirm your attendance.  Mandatory for new head coaches

Coach Information

Field maps; Practice nights, Referee Payment Schedule, Travel Team Coach Info will be posted on the website.

Coach Shirts (Optional Purchase)

$20 each, Order by 3/10 (email  [email protected])

Concussion Education

State of Ohio law – Requirements and Training Certification. 

Links to training found on our website under the Coaches tab.

Email certificate to  [email protected] Applies to head coach and assistant coaches.  Keep with you during practices and games.  Check your expiration date if you had taken this in the past.  See the “Policies” section of the website

Game Schedules

If you know you have a conflict for a specific game day, send requests by 3/8/18 to [email protected]

Travel Teams

Strikers and above divisions will travel this season

SAY North prepares game schedules for inter-play travel teams.  Travel teams pay all referee fees for home games only.

Head Balls – No intentional head balls permitted in Strikers and below

Ref Fees – Refer to chart on website

Help us be the best

We value your comments and suggestions. Email our website or attend our board meetings (first Monday of each month). Ask player parents to become involved in our organization – for special events or to join the board. SHARE THE FUN!!


Please check your email and our website frequently during the season

Thank you for volunteering your time for the kids! Have a great season!

Here’s to a Great Soccer Season!!!!

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